Tips for Collecting Emergency Documents
This fact sheet is designed to provide a checklist
of activities for people with disabilities to improve their emergency
Preparation may seem like a lot of work. It is.
Preparing does take time and effort. So do a little at a time, as your energy
and budget permit. The important thing is to start preparing. The more you do,
the more confident you will be that you can protect yourself, your family and
| Complete an emergency contact list. |
Collect emergency documents.
Store emergency contact list and documents
in emergency supply kits, wallet, safe deposit
box and give copies to your personal support
network and out of area contact.
| Update documents every six months. ||
Ask several relatives or friends who live outside
your immediate area (approximately 100 miles away) to act as a clearinghouse for
information about you and your family after a disaster. It is often easier to
place an out-of-state long distance call from a disaster area, than to call
within the area. All family members should know to call the contact person to
report their location and condition. Once contact is made, have the contact
person relay messages to your other friends and relatives outside the disaster
area. This will help to reduce calling into and out of the affected area once
the phones are working.
Copies of emergency documents should
Specifications for adaptive equipment in case it needs to
Proof of ownership or lease of your residence. (This is
important when applying for disaster assistance after the disaster.)
Social security numbers of family members.
Vehicle make, identification and license numbers.
Charge and bank account numbers.
Insurance policy numbers.
Securities, deeds and loan numbers including company name,
address and telephone numbers.
Will/living trust and letter of instructions.
Photos or video of all valuables for documentation of
insurance claim. (This inventory should be backed up on disk if it is on
computer. Consider documenting your inventory by going through your areas with a
video or camera and capture all your possessions on film.)
Important business documents.
Family records (birth, marriage, death certificates).
List style and serial numbers of medical devices such as
Store emergency contact list and emergency documents in a
tightly sealed freezer bag in emergency supplies. Send a copy to an out of state
contact and keep another copy in safety deposit box.
Additional copies of emergency contact list and all
emergency documents should be stored in emergency supply kits, in your wallet
and with your personal support network.
Update Every Six
For more information visit the Independent Living Resource Center
San Francisco and the American Red Cross