āForms and Supportingāā Documentsāā
| āāAdditional Instructions
(āāāEach form listed also has instructions on the form)ā
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āCover Letter
| Cover Letter Letter on company letterhead with the following information: - License number (only applicable for CHOW)
- Facility name and address
- Facility ID number (if known)
- Brief description of request
- Contact information (name, title, phone number, and e- mail address)
- Emergency Contact Information (name, email, alternate email, phone, fax, and phone number that will receive text messages). The Department will use this information to contact the provider in the event of an emergency using the California Health Alert Network (CAHAN). All information provided must allow CAHAN to contact the provider on a 24/7/365 basis for distribution of health alerts. For additional information: CAHAN (https://www.calhospitalprepare.org/cahan)ā
- Contact Information for the Privacy Officer or Designee responsible for submitting and responding to medical breach incidents (name, title/position, mailing address, phone number, and email address)
- Signature
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āHS 200 (PDF)
| Licensure & Certification Application [Title 42 Code of Federal Regulations (42 CFR) section 420 Subpart C and 455 Subpart B]
Tip - Attachment F-1 ā If the current or proposed facility, agency, or clinic is applying for Medi-Cal certification, complete Attachment F-1: Subcontractor Information and Significant Business Transactions
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Supporting Documents
| B.3 ā Organizational Chart ā Owner Type [42 CFR section 494.180]
Submit an organizational chart if the owner is a for profit corporation, nonprofit corporation, limited liability company (LLC), or general partnership. The organizational chart needs to display the following:
- Applicantās owners, including ownership percentages, Tax IDs/EIN and all directors, board members, corporate officers, LLC members/managers, and/or partners Note: Submit the HS 215A form for each of these individuals
- Management company of applicant, if applicable, and all of their facilities
- Parent company of applicant, if applicable, and all of the licensed agencies/facilities they are operating- see B.6
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āSupporting Documents
| āB.3 ā Non-Profit ā Owner Typeā Submit a copy of the IRS Tax Exempt Determination Letter showing the non-profit 501(c) (3) status, if applicable
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āSupporting Documents
| B.6 ā Organizational Chart [42 CFR section 494.180]
If licensee is a subsidiary of another organization, include an organizational chart
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āSupporting Documents
| Floor Plan [HSC section 1212(a)(9)]
Submit a floor plan that coincides with your office space
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āHS 215A (PDF)ā
| Applicant Individual Information [42 CFR sections 420.206(a)(3), 455.104, 494.140 subdivisions (a) and (b)(1), and 494.180 subdivisions (a), (b) and (j)]
This form must be completed for the following individuals:
- Administrator of the facility, the Director of Nursing, and the Medical Director
- Owners, directors, board members, corporate officers, LLC members/managers, and partners of the applicant organization
- Owners, directors, board members, corporate officers, LLC members/managers, and partners of the parent, grandparent, great grandparent, and etc. organization, if applicable
- Each individual having a beneficial interest of exceeding five percent or more in the applicant organization and/or parent, grandparent, great grandparent, and etc. organization
āāTipsā - Page 2, section B ā The date of birth is an identifier, as several people may have the same name. This will ensure that each individual is associated with the correct facility or entity
- Page 5, section E ā Submit ten years of employment history, indicating the start and end dates of employment, job title, employer name and address. The applicant may submit a resume in lieu of completing section E; however, the resume must contain all required information requested in section E
- Page 7, section F ā If answering yes to any question in this section, complete Section H: Facility Information Sheetā
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Supporting Documentsā
| Facility Information Sheet Each individual must complete and submit the Facility Information Sheet for each facility and/or agency with which the individual has a current or past relationship within the last three years. This sheet must also include any facilities licensed by the California Department of Social Services. The following must be completed for each facility and/or agency:
- Facility name
- Facility address
- Type of facility
- Type of business entity (include EIN Number)
- Individualās nature of involvement
- Individualās dates of involvement
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āSupporting Documents
| āResume
[42 CFR 494.140 (a)(1), 494.140 (b)(1)(iii)]
A resume is only required for the Administrator(s), Director of Nursing, and Medical Director
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āSupporting Documents
| āProfessional Licenses/ Certificates [HSC sections 1212(a)] [42 CFR 494.140 subdivisions (a) and (b)]
- An active registered medical license is required for the Medical Director and Director of Nursing
- Provide a printout of the current license from the Department of Consumer Affairs (https://seaārch.dca.ca.gov/)
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HS 309 1st Pageā (PDF)
| Administrative Organization [42 CFR 494.180]
- Corporations complete page one
- Do not submit any attachments
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āHS 309 2nd Pageā (PDF)
| Organizational Structure Only complete fields that are applicable to applicantās entity type
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HS 602ā (PDF)
| Transfer Agreement [42 CFR 494.180(g)(3)]
Copy of current (within one year of submission of application) written transfer agreement with hospital appropriate to meet medical emergencies
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| āFire Safety Inspection Request
[42 CFR 494.60 (d)(3)]
The STD 850 form is required. The HCAI Fire Life & Safety (FLS) Inspection approval does not replace this form.
- This form is not required for a CHOW unless there has been construction and/or remodeling.
- āThe STD 850 form must be submitted or a similar form from the fire authority that contains equivalent information as the STD 850 form. The HCAI Fire Life & Safety (FLS) Inspection approval does not replace this form.
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