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Licensing and Certification Program

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Centralized Applications Unit (CAU)

The Center for Health Care Quality (the Center), Licensing and Certification Program’s Centralized Applications Unit (CAU) mission is to ensure standardization and consistency of the state licensing and federal certification application process. 


To better accomplish this mission and implement a standardized process, the CAU has absorbed all health care facility and agency applications previously processed by the Center’s district offices. The CAU has increased staffing and is actively implementing efficiencies to improve the timeliness of processing applications.


The CAU processes applications in the order in which they are received. Processing times for applications and other reports of changes vary widely due to complexity of application or reported change. CAU  is committed to streamlining the application process and  improving the timeliness of application review. Providers submitting applications or reporting changes that will require generation of a new or existing license should anticipate processing times of six or more months. CAU will notify applicants with contact information once an analyst is assigned to process the application.


This processing timeline applies to initial applications, change of ownership, and requests for Change of Administrator; Change of Administrator Designee; Change of Bed; Change of Director of Nursing; Change of Director of Patient Care Services; Change of Director of Patient Care Services Designee; Change in Geographical Service Area; Change of Governing Board; Change of Indirect Ownership; Change of Location, Change of Management Company; Change of Medical Director; Change in Mailing Address; Change of Name, Change of National Provider Identity; Change of Property Owner; Change of Service and Change of Stock Transfer.

 

New Electronic Initial Licensing Application Process for Intermediate Care Facilities, Management Companies, Primary Care Clinics, and Skilled Nursing Facilities

CDPH’s CAU has implemented an online licensing application process. Currently, only ICFs, PCCs, and SNFs requesting initial licensing approval and MCs requesting initial approval may submit their application electronically. Facilities should continue submitting all report of changes and change of ownership applications via hard copy. Refer to the CAU website for ongoing updates regarding CDPH’s implementation of the online licensing application process and the inclusion of additional provider types.

Providers interested in the electronic licensing application process should navigate to CDPH's eForms Page (https://eforms.cdph.ca.gov) and create a username and password. After creating the username and password, complete all required facility, personal, and administrative information. Detailed instructions for registering and submitting the application are available in the “Online Licensing Application User Guide for Providers.

Providers may continue to mail their initial applications to CAU. To avoid duplicate applications, if you have already submitted a paper licensing application to CAU, please do not submit an application online.

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Applications for Licensing and/or Certification of a Health Care Facility or Agency

Please click on the appropriate facility or provider type below to access the forms and documents that are required for licensure. If applying for a licensure category that is not listed below, please email CAU@cdph.ca.gov for instructions.

Applicants should anticipate additional processing time for applications that require on-site surveys by the district office.

License Renewal

The CDPH Fiscal Services and Revenue Collection Unit (Fiscal) will notify a provider that its license is expiring 120 days prior to its expiration. Fiscal staff will mail a Notice of Expiration and Application for Facility License Renewal form (renewal form) to the provider which provides the renewal fee information. Prior to CAU issuing the renewal license, the provider must submit its renewal licensing fee, any outstanding fees/penalties, and the renewal form to:

California Department of Public Health
Center for Health Care Quality
Licensing and Certification Program
Fiscal Services and Revenue Collection Unit
P.O. Box 997434 MS 3202
Sacramento, CA 95899-7434

FEES & PROCESSING

Report of changes submitted with renewal applications will not be reflected on the license. The change will be completed separately.

If the renewal licensing fee is paid and a renewal form has not been received, the license will not be renewed.  Upon notification from Fiscal that the fee payment has cleared and the renewal form has been received, the CAU will renew and issue the license. A renewal license can only be generated within 30 days of the license expiration date regardless of when the fee and renewal form has been received. To ensure that your renewal form and license will be sent to the correct address, please make sure that you notify CAU if your mailing address or location has changed at least within 10 business days of the occurrence. Once the license is renewed and issued, it can take up to 10 business days to receive the original license in the mail.  You may send any questions regarding your renewal to CAURenewals@cdph.ca.gov.

Report of Change Requests

All licensees are required to report the following changes: ownership, name, location, beds, services, number, and staff in order to remain in compliance with the licensure agreement. These requested changes should be made by sending your fee and application to CAU for processing.

  • Change in Geographical Service Area
  • Change in Mailing Address
  • Change of Administrator
  • Change of Administrator Designee
  • Change of Beds
  • Change of Director of Nursing
  • Change of Director of Patient Care Services (HHA/Hospice only)
  • Change of Director of Patient Care Services Designee (HHA/Hospice only)
  • Change of Governing Board
  • Change of Indirect Ownership
  • Change of Location
  • Change of Management Company
  • Change of Medical Director 
  • Change of Name 
  • Change of National Provider Identifier
  • Change of Property Owner
  • Change of Services
  • Change of Stock Transfer

Where to Submit Completed Forms

All completed application packages and report of change requests must be submitted to the Licensing and Certification, Centralized Applications Unit at the address listed below. Do not send any completed applications to the local district office.

California Department of Public Health
Licensing and Certification Program
Centralized Applications Unit
P.O. Box 997377, MS 3207
Sacramento, CA 95899-7377

Application Status or Questions

Submit the following information to our CAU mailbox at CAU@cdph.ca.gov.

  • Name of Facility or Agency
  • License or Facility/Agency # (if you already have one)
  • Address
  • Facility or Provider Type
  • Date documentation sent
  • Contact Number

Contact Us :

Phone: (916) 552-8632

Email: CAU@cdph.ca.gov or CAURenewals@cdph.ca.gov (for questions about facility renewals)

Staff will respond to your inquiry within 48 hours.

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