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HEALTH CARE FACILITY LICENSING AND CERTIFICATION

 Contact Us

Phone: (916) 552-8632
Email: CAB@cdph.ca.gov

For application status requests, please include the following in your email:

  • Application ID (if applicable)
  • Name of Facility or Agency
  • License or Facility/Agency # (if applicable)
  • Address
  • Facility or Provider Type
  • Date Documentation Sent
  • Contact Number​

Adult Day Health Center 

Report of Change Application Checklist for Change of Stock Transfer

The following is a list of application forms and supporting documents required for a complete application packet. Failure to include each of the forms and documents will delay processing.

Checklist and Instructions - P​lease submit your documents in this order

Required Documents for a Change of Stock Transfer

Forms and Supporting Documents​

​​Additional Instructions

(​​​Each form listed also has instructions on the form)​

Cover Letter

Cover Letter

​Letter on company letterhead with the following information​: ​

  • License number
  • Facility name and address
  • Facility ID number (if known)
  • Brief description of request
  • Contact information (na​me, title, phone number, and e- mail address)
  • Emergency Contact Information (name, email, alternate email, phone, fax, and phone number that will receive text messages). The Department will use this information to contact the provider in the event of an emergency using the California Health Alert Network (CAHAN). All information provided must allow CAHAN to contact the provider on a 24/7/365 basis for distribution of health alerts. For additional information: CAHAN (https://www.calhospitalprepare.org/cahan)
  • Contact Information for the Privacy Officer or Designee responsible for submitting and responding to medical breach incidents (name, title/position, mailing address, phone number, and email address)
  • ​Signature
​Pre-Screened Approval Letter
Pre-Screened Approval Letter
  • Required for Community-Based Adult Services (CBAS) Programs Only
  • This letter is issued by the California Department of Aging and only required for CBAS participants
  • Not required for Program of All-inclusive Care for the Elderly (PACE) Organizations​
HS 200 (PDF)
Licensure & Certification Application 
[Health and Safety Code (HSC) section 1575.1(d)]

Tip

  • Page 6, section B, Item 6 —This parent company will have its own Employer Identification Number (EIN)
​Supporting Documents
B.3 - Organizational Chart – Owner Type

[Title 22 California Code of Regulations (CCR) section 78205(a)(4)]

Submit a before and after organizational chart if the owner is a profit corporation, nonprofit corporation, limited liability company (LLC), or general partnership. The organizational chart needs to display the following:

  • Applicant’s owners, including ownership percentages, Tax IDs/EINs and all directors, board members, corporate officers, LLC members/managers, and/or partners
    Note: Submit the HS 215A form for each of these individuals
  • Management company of applicant, if applicable, and all their facilities
  • Parent company of applicant, if applicable, and all the licensed agencies/facilities they are operating – see B.6

​Supporting Documents

Stock Purchase Agreement
Submit a copy of the signed Purchase Agreement.

HS 215A (PDF)​

Applicant Individual Information 

[HSC section 1575.1(a)(1) and (2)]
[22 CCR section 78205(a)(2) and (a)(6)]

This form must be completed and signed for the following individuals:

  • Administrator of the facility and the Program Director
  • Owners, directors, board members, corporate officers, LLC members/managers, and partners of the applicant organization and/or Management Company
  • Each individual having a beneficial interest of exceeding 5 percent or more in the applicant organization and/or parent organization

Tips

  • Page 2, section B, Item 3 — The date of birth is an identifier, as several people may have the same name. This will ensure that each individual is associated with the correct facility or entity
  • Page 5, section E — Submit ten years of employment history, indicating the start and end dates of employment, job title, employer name and address. The applicant may submit a resume in lieu of completing section E; however, the resume must contain all required information requested in section E

Page 7, section F — If answering yes to any question in this section, must complete section H for the Facility Information Sheet​

HS 215A Page 3 (PDF)

Facility Information Sheet

Each individual must complete and submit the Facility Information Sheet for each facility and/or agency with which the individual has a current or past relationship within the last three years. This sheet must also include any facilities licensed by the California Department of Social Services. The following must be completed for each facility and/or agency:

  • Facility name
  • Facility address
  • Type of facility
  • Type of business entity (include EIN Number)
  • Individual’s nature of involvement
  • Individual’s dates of involvement

HS 309 1st Page​ (PDF)


Administrative Organization

Along with the HS 309, the following supporting documents according to organizational type must be submitted.​

Supporting Documents​

Corporation

[22 CCR section 78205(a)(3)]

  • Filing Statement from the Secretary of State
  • Articles of Incorporation
  • By-Laws
  • Foreign (out-of-state) applicants submit a copy Certificate of Qualification from the California Secretary of State
  • List of Board of Directors (only if additional space is needed to input all board of directors) 
Tip 

  • Page 1, item 3 The incorporation date is located in the top right corner of the applicant Articles of Incorporation

Supporting Documents​


Limited Liability Company (LLC)

  • Filing Statement from the Secretary of State
  • Articles of Organization
  • Operating Agreement
  • Foreign (out-of-state) applicants submit a copy Certificate of Qualification from the California Secretary of State
  • List of Managing Members (only if additional space is needed to input all managing members)
Tip
  • Page 1, item 3 — The organization date is located in the top right corner of the applicant Articles of Organization

HS 309 2nd Page​ (PDF)


Organizational Structure 

[22 CCR section 78205(a)(4)]

Only complete fields that are applicable to applicant’s entity type.

​Supporting Documents

Public Agency

[HSC section 1575] [22 CCR section 78401(e)]

Copy of signed Resolution

​Supporting Documents

Partnership

Copy of signed Partnership Agreement

CDPH 325 (PDF)​
​Criminal Record Clearance Submissions

[HSC section 1575.7]​
Submit this form only for the new Fiscal Officer


Transmittal Application for Criminal Background Investigation

[HSC sections 1575.7(a)(1) and 1575.7(a)(2)]

Mail this form to the address indicated on the form only for the new Fiscal Officer

Submit this form to CDPH Criminal Background Section (address is listed on the form).

CDPH 609 (PDF)​


Bed or Service Request

[HSC section 1578.1]

[22 CCR section 78221 and 78347]

  • For new facilities or initial licensure, complete the columns marked “Requested Beds” and “Requested Ser​vices”
  • For currently licensed facilities or Change of Ownership complete the columns marked “Existing Beds” and “Existing Services” and the columns marked “Requested Beds” and “Requested Services”
  • For CHOW applications, the information marked in the “Existing” and “Requested” fields must be the same

Tips

  • Approved Capacity – do not worry about filing out this section. This section is for CAB use only
  • If you wish to remove a service from your license, the best way to indicate this is to list the request in the other section on this form

BCIA 8016​ (PDF)​


Request for Live Scan

[HSC section 1575.7]

Mail this form to the address indicated on the form only for the new Fiscal Officer

Submit copy if this form to CDPH Criminal Background Section. Centralized Applications Branch may also request a copy of this form.

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