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VITAL RECORDS DATA AND STATISTICS

California Cancer Registry (CCR)​
Researchers may apply to receive death record data linked to the CCR.  For information related to the CCR contact research@ccr.ca.gov.

Vital Records Data Applications

Due to significant staff reduction as a result of COVID-related redirection, please anticipate increased application processing times and delays in email responses. We apologize for any inconvenience this may cause.


Applications vary based on organization and intended use of data. Please review the following guide to ensure you submit the correct application.


California Department of Public Health (CDPH)
Announces the Launch of
Vital Statistics Applications (VSA) Submission System

The Center for Health Statistics and Informatics (CHSI) is pleased to announce the launch of a new electronic vital statistics data application submission system, CDPH Vital Statistics Applications. CDPH VSA  allows requesters to submit vital statistics applications online. Additional vital statistics data applications will be made available in CDPH VSA throughout the year. The Anti-FraudPublic UseResearchContinuing Research, Continuing Anti-Fraud or Public UseLHD, and Government Applications are now available through CDPH VSA. Utilize this link to access CDPH VSA and create an account:

CDPH VSA

Effective October 21, 2020, anyone requesting changes to an existing Research, Public Use, Anti-Fraud, LHD, or Government application must utilize CDPH VSA to submit a Continuing application.

CDPH VSA provides requesters access to all applications that have been submitted. This allows requesters to review all associated forms and documents, and determine the status of a submitted application. All study personnel listed on the application will  have access to the application within CDPH VSA. Please refer to the CDPH VSA Manual for further direction.


Coming Soon

Additional vital statistics data applications will be accessible in CDPH VSA as soon as they become available.

Anti-Fraud (Birth) - Contains the following variables:

First, Middle, and Last Name, Sex, Date of Birth,  Place of Birth, and Mother's Maiden Name.

Anti-Fraud (Death) - Contains the following variables:

First, Middle, and Last Name, Sex, Date of Birth, Place of Birth, Place of Death, Date of Death, Mother's Maiden Name, Social Security Number, and Father's Last Name.

Public Use (Birth) - Contains the following variables:

First, Middle, and Last Name, Sex, Date of Birth, and Place of Birth.

Public Use (Death) - Contains the following variables:

First, Middle, and Last Name, Sex, Date of Birth, Place of Birth, Place of Death, Date of Death, and Father's Last Name.


This application is only to be used by external applicants. CDPH programs are not permitted to submit for OSHPD data via this application. Please e-mail the HIRS inbox if you are a CDPH program requesting OSHPD data.

CDPH Programs

For use of California Department of Public Health programs surveillance only.

For use by California Local Health Departments

Tabulated Reports    

Application for data table creation that does not include any personal identifiers           

Data Dictionaries

Note: Please refer to the data source comparison charts posted on Data and Limitations for updated year availability and detailed data source descriptions.

Stack of Books

​Birth

Birth Cohort

Death

Fetal Death

Multiple Causes of Death (MCOD)

  • MCOD Layouts are provided by CDC and can be accessed through its website.   

All data dictionaries should be filled out completely and all variables justified. 

Please contact HIRS for assistance if the requested Data Dictionary is not available. HIRS is currently working on updating all of the Data Dictionaries and appreciates your patience during this transition. ​

Contact Information

Please contact the Health Information and Research Section (HIRS) at HIRS@cdph.ca.gov for more information related to data.

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