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VITAL RECORDS DATA AND STATISTICS

 Useful Links

California Cancer Registry (CCR)ā€‹
Researchers may apply to receive death record data linked to the CCR.  For information related to the CCR contact research@ccr.ca.gov. 
Once CCR has supplied project authorizations, access CDPH VSA to attach and proceed.

Vital Records Data Applications

Due to significant staff reduction, please anticipate increased application processing times and delays in email responses. We apologize for any inconvenience this may cause.

Effective February 1, 2023, the hourly fee charged for data file creation will increase from $75 per hour to $87 per hour, to conform with production staff salaries. In the future, this rate will be re-evaluated each fiscal year and notification will be sent out by Listserv in the event of any change. 

California Department of Public Health

Vital Statistics Applications (CDPH VSA) Submission System

CDPH VSA allows requesters to submit online vital statistics applications for Anti-Fraud, Public Use, Continuing Anti-Fraud or Public Use, Business Use Case Proposal (BUCP), Research, Continuing Research, and Local Health Department (LHD) data.

CDPH VSA provides requesters access to all previously submitted applications. This allows requesters to review all associated forms and documents, and determine the status of submitted applications and studies. Personnel listed on the application will  have access to the associated study within CDPH VSA.

Once registered within CDPH VSA, requestors are encouraged to review the VSA FAQ and Data Product Guidance Tool to determine the most suitable application and data products for their research purposes.

Detailed specifications are available in the CDPH VSA Manual (PDF) and Vital Statistics Request Guide (PDF).

Anti-Fraud

Anti-Fraud (Birth) - Contains the following variables:

First, Middle, and Last Name, Sex, Date of Birth,  Place of Birth, and Mother's Maiden Name.

Anti-Fraud (Death) - Contains the following variables:

First, Middle, and Last Name, Sex, Date of Birth, Place of Birth, Place of Death, Date of Death, Mother's Maiden Name, Social Security Number, and Father's Last Name.

Public Use 

Public Use (Birth) - Contains the following variables:

First, Middle, and Last Name, Sex, Date of Birth, and Place of Birth.

Public Use (Death) - Contains the following variables:

First, Middle, and Last Name, Sex, Date of Birth, Place of Birth, Place of Death, Date of Death, and Father's Last Name.

This application is only to be used by external, non-CDPH applicants. CDPH programs are not permitted to submit for HCAI (formerly OSHPD) data via this application. Please use the BUCP application if you are a CDPH program requesting HCAI data.

Business Use Case Proposal (BUCP)

For California State governmental agencies:

  • BUCP Template: a completed template is one required component of the online BUCP application process. Once completed, access CDPH VSA to attach and proceed.

LHD 

For use by California Local Health Departments

New Research Projects

For use by scientific researchers

Continuing Projects

For changes to existing research applications:

Tabulated Reports    

Application for data table creation that does not include any personal identifiers           

Data Dictionaries

Note: Please refer to the data source comparison charts posted on Data and Limitations for updated year availability and detailed data source descriptions.

Stack of Books

ā€‹Birth

Birth Cohort

Death

Fetal Death

Multiple Causes of Death (MCOD)

  • MCOD Layouts are provided by CDC and can be accessed through its website.   

All data dictionaries should be filled out completely and all variables justified. 

Please contact HIRS for assistance if the requested Data Dictionary is not available. HIRS is currently working on updating all of the Data Dictionaries and appreciates your patience during this transition. ā€‹

Contact Information

ā€‹Please contact the Health Information and Research Section (HIRS) at HIRS@cdph.ca.gov for more information related to data.

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