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HEALTH CARE FACILITY LICENSING AND CERTIFICATION​

 Contact Us

Phone: (916) 552-8632
Email: CAB@cdph.ca.gov    

For application status requests, please include the following in your email:

  • Name of Facility or Agency
  • License or Facility/Agency # (if applicable)
  • Address
  • Facility or Provider Type
  • Date Documentation Sent
  • Contact Numbe​r

Primary Care Clinic - Consolidated Mobile

Initial Application Checklist 

The following is a list of application forms and supporting documents required for a complete application packet. Failure to include each of the forms and documents will delay processing.

  • Initial License
  • Medi-Cal

Checklist and Instructions - P​lease submit your documents in this order

Required Documents for an Initial License

Forms and​ Supporting​​ Docume​​nts​​

​​Additional Instructions

(​​​Each form listed also has instructions on the form)​

​Cover Letter

Cover Letter

Letter on company letterhead with the following information:

  • Proposed Parent Clinic
    • Facility name and ID number (if known)
    • Licensee physical address
    • License number
    • Brief description of request
    • Statement that the PCC is in compliance with the following:
      • There is a single governing body for all the facilities maintained and operated by the licensee
      • There is a single administration for all the facilities maintained and operated by the licensee
      • There is a single medical director for all the facilities maintained and operated by the licensee, with a single set of bylaws, rules and regulations
    • Corporation name and administrative office address
    • Contact information for Chief Executive Officer or Executive Director, and Medical Director (name, title, and phone number)
    • ​Contact information (name, title, phone number, and e-mail address)
    • Emergency Contact Information (name, email, alternate email, phone, fax, and phone number that will receive text messages). The Department will use this information to contact the provider in the event of an emergency using the California Health Alert Network (CAHAN). All information provided must allow CAHAN to contact the provider on a 24/7/365 basis for distribution of health alerts. For additional information: CAHAN (https://www.calhospitalprepare.org/cahan)
    • Contact Information for the Privacy Officer or Designee responsible for submitting and responding to medical breach incidents (name, title/position, mailing address, phone number, and email address)
    • Signature 
  • Consolidated Clinic
    • Facility name and Identification number (if known)
    • Hours of operation
    • Services provided
    • National Provider Identifier (NPI)
    • Statement verifying the Mobile unit is self- contained
      • If the mobile unit is not self-contained, HCAI approval is only required if the utility hookups originate or pass through any general acute care hospital building
    • Contact information (name, title, phone number, and e-mail address)
    • ​​Emergency Contact Information (name, email, alternate email, phone, fax, and phone number that will receive text messages). The Department will use this information to contact the provider in the event of an emergency using the California Health Alert Network (CAHAN). All information provided must allow CAHAN to contact the provider on a 24/7/365 basis for ​ distribution of health alerts. For additional information: CAHAN​ (https://www.calhospitalprepare.org/cahan) 
    • Signature​
Organizational Chart

Organizational Chart – Owner Type

[Health and Safety Code (HSC) section 1212(d)]

Submit an organizational chart for the nonprofit corporation. The organizational chart needs to display the following:

  • Single governing body, including the board of directors, for all the facilities operated and maintained by the licensee
  • Single administration for all the facilities operated and maintained by the licensee
  • Single Medical Director for all the facilities operated and maintained by the licensee 

Note: Submit the HS 215A form for each new individual

HS 215A (PDF)​

Applicant Individual Information

[HSC section 1212(a)] [Title 22 California Code of Regulations (CCR) sections 75022, 75025]

This form must be completed and signed for the following individuals:

  • Administrator of the facility
  • New directors, board members, and corporate officers (Chief Executive Officer (CEO), President, Chief Operations Officer (COO), Chief Financial Officer (CFO)), of the applicant organization 
Tips

  • Page 2, section B —  The date of birth is an identifier, as several people may have the same name. This will ensure that each individual is associated with the correct facility or entity
  • Page 5, section E — Submit ten years of employment history, indicating the start and end dates of employment, job title, employer name and address. The applicant may submit a resume in lieu of completing section E; however, the resume must contain all required information requested in section E
  • Page 7, section F — If answering yes to any question in this section, complete Section H: Facility Information Sheet

HS215A 3rd Page (PDF)

Facility Information Sheet

Each individual must complete and submit the Facility Information Sheet for each facility and/or agency with which the individual has a current or past relationship within the last three years. This sheet must also include any facilities licensed by the California Department of Social Services. The following must be completed for each facility and/or agency:

  • Facility name
  • Facility address
  • Type of facility
  • Type of business entity (include EIN Number)
  • Individual's nature of involvement
  • Individual's dates of involvement
​Supporting Documents

Resume

[HSC 1212(a)] [22 CCR sections 75022(a)(4), 75045(d), 75046(b)]

A resume is required for the Administrator

STD 850 (PDF)

Fire Safety Inspection Request

[HSC section 1765.155(a)]

  • The STD 850 form must be submitted or a similar form from the fire authority that contains equivalent information as the STD 850 form. The HCAI Fire Life & Safety (FLS) Inspection approval does not replace this form
  • If the STD 850 form is not required for a particular mobile clinic, a written statement from the local fire agency must be submitted
​Vehicle Registration 

Copy of Vehicle Registration

[HSC section 1765.120(a)]

Submit copy of DMV registration documents, indicating:

  • Vehicle Identification Number (VIN)
  • Type of vehicle
  • ​Manufacturer
Housing & Community Development (HCD) Insignia​

Department of Housing & Community Development (HCD) Insignia

[HSC section 1765.120(b)]

  • Department of Housing and Community Development (HCD) Approval
    • Copy of HCD Inspection Approval, or
  • ​Copy of HCD Insignia
Local Planning/ Zoning Approval​

Local Planning / Zoning Approval

[HSC section 1765.155(a)]

  • Submit a copy of the Local Planning/Zoning approval
  • If the Local Planning/Zoning approval is not required for a particular mobile clinic, CAB needs a written statement from the Local Planning/Zoning agency
Self-Contained Letter ​

Self-Contained Letter

 [HSC section 1765.150(b)]

  • A letter verifying the mobile unit is self-contained
    • If the mobile unit is not self-contained, HCAI approval is only required if the utility hookups originate or pass through any general acute care hospital building


​​Medi-Cal Certification Documents 

Forms and Supporting Documents​​​

Additional Instructions

(Each form listed also has instructions on the form) ​

DHCS 6207 (PDF)
Medi-Cal Disclosure Statement​

Only complete Section V

DHCS 9098 (PDF)  

Medi-Cal Provider Agreement

  • Do not leave any questions blank. Enter “same" or “N/A" if not applicable
  • The mailing address must be the same as reported for the consolidated clinic on cover letter
  • Notarized signature page is required
  • Submit the "Acknowledgement" page from the no​tary public, if applicable
HS 269​ (PDF)

Applicant for Medi-Cal Certification as a Primary Care Clinic Provider

Complete, sign and date

Tips

  • A Change of Ownership means the non-profit corporation owning and operating the primary care clinic does not share the same federal tax identification number as the previous number
  • The HS 269 form requires a National Provider Identifier number in lieu of the Medi-Cal provider number
  • Page 1, question 4 - the specific type of service, advice, and treatment matches any other document included with your application
  • Page 1, question 5 - list Medi-Cal as a source of funds
HS 328 (PDF) ​

Notice – Effective Date of Provider Agreement

Submit one copy of the HS 328 form with original signature


Medicare Certification Docum​​ents 

Forms and Supporting Documents​​​

Additional Instructions

(Each form listed also has instructions on the form) ​

CMS 855B​ (PDF)
Medicare General Enrollment Health Care Provider/ Supplier Application
  • This application is from the Federal Department of Health and Human Services
  • The completed application should be mailed directly to the appropriate fiscal intermediary
​​
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