Skip Navigation LinksGACH-CHMC-Provider-Checklist

HEALTH CARE FACILITY LICENSING AND CERTIFICATION

 Contact Us

Phone: (916) 552-8632
Email: CAB@cdph.ca.gov     

For application status requests, please include the following in your email:

  • Name of Facility or Agency
  • License or Facility/Agency # (if applicable)
  • Address
  • Facility or Provider Type
  • Date Documentation Sent
  • Contact Number​​​​​​



General Acute Care Hospital

Management Company Initial Application Checklist 

The following is a list of application forms and supporting documents required for a complete application packet. Failure to include each of the forms and documents will delay processing and may result in denial of the application. ​

Note: If the application is approved by CAB, see the section titled Final Transaction Documents Required for End Process. Refer to Health and Safety Code section 1253.3(i) for timeline requirements on the submission of the Final Transaction Documents.

Checklist and Instructions - P​le​ase submit your documents in this order

Required Preliminary Documents for Management Company

Forms and Supporting Documents​​

​​Additional Instructions

(​​​Each form l​isted also has instructions on the form)​

​Cover Letter

Cover Letter

Letter on company letterhead with the following information:

  • Brief description of request
  • Contact information (name, title, phone number, and e-mail address)
  • Emergency Contact Information (name, email, alternate email, phone, fax, and phone number that will receive text messages). The Department will use this information to contact the provider in the event of an emergency using the California Health Alert Network (CAHAN). All information provided must allow CAHAN to contact the provider on a 24/7/365 basis for distribution of health alerts. For additional information: CAHAN (https://www.calhospitalprepare.org/cahan)
  • Contact Information for the Privacy Officer or Designee responsible for submitting and responding to medical breach incidents (name, title/position, mailing address, phone number, and email address)
  • Signature 
HS 200 (PDF)

Licensure & Certification Application 
[Health & Safety Code (HSC), sections 1253.3, 1265.3 and 1267.5]

A.1.E - Management Company

  • Complete A.1.E for a management company

C.1.A - Management Company

  • Complete C.1.A and submit attachment E-1

Signature
Signature is required and must be signed by the Management Company representative (Not the facility Administrator)

​Supporting Documents

B.3 – Organizational Chart – Owner Type

[HSC sections 1253.3 and 1265]

Submit an organizational chart if the management company owner is a for profit corporation, nonprofit corporation, limited liability company (LLC), or general partnership. The organizational chart needs to display the following:

  • Management Company's owners, including ownership percentages, Tax ID/EIN # and all directors, board members, corporate officers, LLC, members/managers, and/or partners Note: Submit the HS 215A form for each of these individuals
  • Parent company of applicant, if applicable, and all of the licensed agencies/facilities it is operating - see B.6

​Supporting Documents

E. & Attachment E.1.- Management Company Information

SNF: HSC section 1253.3(c)(10)(E)

  • Skilled Nursing Facility management company applicants must complete this Attachment
  • Submit a copy of the tentative management agreement

Note: Proposed tentative management agreement must be signed by both parties and include the information required by HSC section 1253.3(c)(10)(E).  

​Supporting Documents
IRS – Internal Revenue Service Documentation​

Submit one of the following IRS tax documents showing the entity's legal name and Tax Identification Number:

  • Form 941 (Employer's Quarterly Federal Tax Return)
  • Form 8109-C (FTD Address Change)
  • Letter 147-C (EIN Confirmation Notification)
  • Form SS-4 (Confirmation Notification)

HS 215A (PDF)​

Applicant Individual Information 

[HSC sections 1253.3, 1265.3 and 1267.5]
This form must be completed for the following individuals and include original signatures:

  • Owners, directors, board members, corporate officers, LLC members/managers, and partners of the applicant Management Company
  • Each individual having a beneficial interest of five percent in the Management Company organization

Tip

  • Page 2, section A — The date of birth is an identifier, as several people may have the same name. This will ensure that each individual is associated with the correct facility or entity
  • Page 4, section D – Submit ten years of employment history, indicating the start and end dates of employment, job title, employer name and address. The applicant may submit a resume in lieu of completing section D; however, the resume must contain all required information requested in section D
  • Page 5, section E – If answering yes to any question in this section, complete and attach the facility information sheet

Supporting Documents​

Facility Information Sheet 
Each individual that answered yes to any question on Page 5, Section E of the HS 215A, must complete and submit the Facility Information Sheet for each facility and/or agency with which the individual has a current or past relationship within the last five years. This Sheet must also include any facilities licensed by the California Department of Social Service. The following must be completed for each facility and/or agency:
  • Facility name
  • Facility address
  • Type of facility
  • Type of business entity (include EIN Number)
  • Individual's nature of involvement
  • ​Individual's dates of involvement​

HS 309 1st Page​ (PDF)


Administrative Organization

Along with the HS 309, the following supporting documents according to organizational type must be submitted:

Supporting Documents​

Corporation

  • Filing Statement from the Secretary of State
  • Articles of Incorporation
  • By-Laws
  • List of Board of Directors (only if additional space is needed to input all board of directors)

Tip

  • Page 1, item 3 — The incorporation date is located in the top right corner of the applicant Articles of Incorporation
  • In addition to this page, corporations are required to complete Item 5 on page 2

Supporting Documents​


Limited Liability Company (LLC)

  • Filing Statement from the Secretary of State
  • Articles of Organization
  • Operating Agreement
  • List of Managing Members (only if additional space is needed to input all managing members)
Tip
  • Page 1, item 3 — The incorporation date is located in the top right corner of the Articles of Organization
  • Ensure the operating agreement identifies the Capital Contributions, which lists each individual and/or entity that is contributing to the LLC​

HS 309 2nd Page​ (PDF)


Organizational Structure 

Only complete fields that are applicable to applicant’s entity type

Tip​

  • Page 2, item 1 — Health care districts will fill in the circle for other
​Supporting Documents

Public Agency

Copy of signed Resolution

​Supporting Documents

Partnership

Copy of signed Partnership Agreement


​​Final Transaction Documents Required for End Process

Forms and Supporting Documents​​​

Additional Instructions

(Each form listed also has instructions on the form) ​

Approval Letter

​Provider your Approval Letter received from the Department of Public Health
​​Supporting Documents

E. & Attachment E.1.- Management Company Information​
  • Submit a copy of the finalized and signed management agreement​
​​
Page Last Updated :