Place each student in one of the categories below: Report TK/Kindergarten and 1st grade separately.

Only report for children who are ages 4 years and older at the time of admission.

Unconditional Admission

Requirements Met

All Required Vaccine Doses

• Students who are immunized with all required doses have a single check in "has all required vaccine doses" under the "Status of Requirements" section of the Blue Card.
• Do not include students who have proof of disease for chickenpox. Please see criteria for permanent medical exemptions.

Requirements Met, But Missing Doses

PME- Permanent Medical Exemption

• Submits a medical exemption issued in CAIR-ME for one or more required vaccines (including varicella due to history of chickenpox disease) and immunization records with dates for all required shots not exempted.
• If you have a student in this category, sign up for access to CAIR-ME by emailing medicalexemptions@cdph.ca.gov.

Other

• Schools may contact their authorized local educational agency (LEA) for additional information about these categories.
• Only use if students do NOT have All Required Vaccine Doses, a temporary medical exemption or conditional admission and WHO ARE:
• IEP- Accessing special education or related services required by their individualized education program OR
• IND- Enrolled in an independent study program and do not receive classroom-based instruction, OR
• Home- Enrolled in a home-based private school.

Conditional Admission, Needs Follow-Up:

Conditional – Missing Doses Not Currently Due

• If a child is missing a dose(s) in a series but no immunizations are currently due.
• Commenced receiving doses of all the vaccines required (table)(PDF) and is not currently due for any doses at the time of reporting (as determined by intervals listed in Conditional Admission Schedule, column entitled "EXCLUDE IF NOT GIVEN BY").
• No longer includes homeless and foster students who are awaiting records at time of reporting. Please see Overdue.

TME- Temporary Medical Exemption

• Submits a TME issued in CAIR-ME for one or more vaccines and has submitted immunization records for vaccines not exempted. If you have a student in this category, sign up for access to CAIR-ME by emailing medicalexemptions@cdph.ca.gov.

Requirements Not Met, Missing Doses, Needs Follow-Up:

Overdue- Needs Doses Now

• Out of compliance, missing doses are overdue. Child may not attend school until overdue doses are received. The deadline listed in Conditional Admission Schedule, column entitled "EXCLUDE IF NOT GIVEN BY" (table​)(PDF), has passed.
• Homeless and foster students (allowed initial enrollment without records) counted here if still in the process of meeting requirements/waiting for records. If students do not have records, count the student as missing all doses.

2. Tally each child's Reporting Status on the Worksheet

On the Worksheet…

• Report TK/Kindergarten and 1st grade separately.
• List each student and check the designated box of their status.
• For students missing any doses, tally which vaccine(s) are missing.
• If the student is not missing any vaccine(s) leave the vaccines missing blank.
  

Missing Doses by Vaccine:  

• Count the total of all children "Missing Doses" who do not have "All Required Vaccine Doses".
• List each student missing any dose and check the designated box of their reporting status.
• Tally which vaccine(s) are missing. If the student is not missing any vaccine(s) leave the worksheet blank.
• Total the columns for the number of children in each reporting category and total number of children missing each vaccine. The total must be equal the total enrollment since each child is only in one group.
• The total number of students missing polio, DTaP, MMR, Hep B or varicella vaccine must not exceed the number of children missing immunizations for any reason.
• In the example below, 4 students are missing doses. Each individual vaccine missing (Polio, DTaP, MMR, Hep B, Var) can only total up to 4.
  

Note for children meeting criteria of multiple categories:

• If a student has an exemption and is also a conditional entrant, please report the student as having the exemption only.
• Only place a child in "Other" if they do not fit in any other category. 
• Email SchoolAssessments@cdph.ca.gov with reporting questions or challenging cases.
  

3. Submit Report at TK/K and 1st Grade Reporting Website

• To log-in, confirm your CDE School Code, which is last 7 digits of the 14-digit county-district-school (CDS) code assigned to your school.
• If you are unsure of your CDE Code, try using the drop-down menu on the reporting site and see FAQ1.
  
• Once logged in, confirm your
• School Information
  
• Contact Information
• Submit Report using the totals from your worksheet(s). Fill out all required fields to complete the reporting form.
• If there are no students in a particular category or if the category is not applicable, place a zero in the box.
• Changes can be made up until reporting closes. Log in again and click "Revise Your Submitted Report" to make any modifications based on changes in a student's status.
• If your school is closed or does not have students for the applicable ages or grades, please sign-in to report your school's closure or lack of students.