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childhood lead poisoning prevention branch

Request for Applications: Orange County Lead Hazard Reduction Program

The California Department of Public Health (CDPH) is seeking a qualified entity to lead implementation of a Lead Hazard Reduction Program in Orange County.

Lead Hazard Reduction Program Request for Applications Instructions

Request for Application #21-10731

Purpose

California Department of Public Health (CDPH), Childhood Lead Poisoning Prevention Branch (CLPPB) is looking to fund an organization in California to implement a Lead Hazard Reduction Program in Orange County.

The purpose of the grant is to maximize the number of children under the age of six protected from lead poisoning by undertaking comprehensive programs to identify and control lead-based paint hazards in low-income privately-owned rental or owner-occupied housing populations.

The selected contractor will:

  • Complete Lead Hazard Control (LHC) services to 50 pre- 1978 privately owned residential units meeting eligibility requirements.
  • Complete additional Healthy Homes (HH) services in 46 of the 50 units receiving Lead Hazard Control Services.
  • Provide lead-based paint hazard education to enrolled property owner and residents and participate in at least two community outreach events to educate the general public on lead hazards.
  • Develop partnerships with local partners to increase the effectiveness of the LHC activities.
  • Provide regular monthly progress reports to CDPH and provide CDPH unit assessment reports and cost estimates prior to conducting LHC and HH services.
  • Build capacity for LHC work in the county and demonstrate efforts to recruit from the low-income community to fill vacant positions within Contractor's LHC program.
  • Conduct LHC activities in a timely manner in accordance with federal and state regulations and standards.

Eligibility

The following organizations/entities may apply:

  • IRS recognized 501(c)3 not for profit organizations
  • Health Systems (i.e. health centers, hospitals)
  • Employers with services in California
  • Local health departments

Individuals are not eligible to apply.

Funding Restrictions

Award made available through the U.S. Department of Housing and Urban Development (HUD) Lead Hazard Reduction Grant Program, FR-6500-N-13. Funds are administered by CDPH CLPPB and are subject to all applicable federal and state regulations. Funding will be awarded in the form of a contract. Organizations will contract with CDPH and submit invoices in arrears.

Funds under resulting agreements cannot be used for the following:

  • To conduct research of any kind
  • To purchase equipment
  • To pay for food
  • For out of state travel
  • For political lobbying
  • SWAG (water bottles, key chains, bags etc.)

Agreement Term and Funding Availability

Funding Term

  • One award will be made. The term of the resulting Agreement is expected to be March 2022 to May 2025. The Agreement term may change if CDPH makes the award earlier than expected or if CDPH cannot execute the Agreement in a timely matter due to unforeseen delays. 
  • The resulting Agreement will be in no force until signed by both parties and approved by CDPH. The Awardee is cautioned not to commence performance until all approvals are obtained. Should performance commence before all approvals are obtained, said services may be considered to have been volunteered without State reimbursement. 
  • CDPH reserves the right to modify the term of the resulting Agreement via a formal amendment process to modify the SOW or budget based on changes to further the implementation of the state's cancer plan objectives and strategies.

Funding Amount

The total amount available is anticipated to be $1,402,627. Contractors will be reimbursed for implementation and satisfactory completion of the Scope of Work activities in their resulting contract. CDPH reserves the right to initiate amendments as necessary to redistribute funds to meet the needs of the project's success. There is no match funding requirement. 

Funding Source

The primary source of funding is federal funds received the U.S. Department of Housing and Urban Development (HUD) Lead Hazard Reduction Grant Program, FR-6500-N-13. The Lead Hazard Control (LHC) Catalog of Federal Domestic Assistance number is 14.905. 

Timeline

RFA application deadline: December 6, 2021 by 5pm Pacific Standard Time. Applications should be emailed to Cynthia.Armour@cdph.ca.gov, subject line Application - CLPPB RFA 21-1073.  Applications received after the due date/time will not be accepted. 

Key ActionDate (All times are in Pacific Standard Time)
RFA Release DateNovember 9, 2021
Last Day to Submit Written QuestionsNovember 15, 2021
Responses to Written Questions PostedNovember 18, 2021
Applications DueDecember 6, 2021
Awards PostedDecember 17, 2021
Contract Document FinalizationFebruary 18, 2022
Anticipated Contract Start DateMarch 1, 2022
Contract End DateMay 2025

Applicant Questions and Clarification of the RFA

CDPH will accept questions related to this RFA.  Questions may include, but are not limited to, clarification of eligibility, or about instructions, requirements or RFA materials.  All applicants must follow the process below to submit questions.

How to Submit Questions in the RFA

  • Submit questions by email to cynthia.armour@cdph.ca.gov with the subject line Question – CLPPB RFA 21-10731. No verbal questions will be accepted.
  • CDPH will send an email confirmation receipt of written questions.  If confirmation is not received, Applicants may call (510) 620-5627 prior to the stated deadline for submission of written questions to confirm receipt of questions.
  • Submit written questions by the due date specified in the Timeline section of this RFA.

What to Include in an Inquiry

  • Name of inquirer, name of the organization represented, mailing address, phone number, and email address. 
  • A description of the subject, concern, or issue in question or the RFA discrepancy found.
  • RFA section, page number or other information useful in identifying the specific problem, concern, or issue in question.
  • Proposed remedy sought or suggested, if any.

Response by CDPH

  • CDPH reserves the right to seek clarification of any inquiry received and to answer only questions considered relevant to this RFA.  At its discretion, CDPH may consolidate and/or paraphrase similar or related inquiries. 
  • Questions and answered will be published on the CLPPB website on the date identified in the timeline.
  • CDPH may issue an addendum to address clarifications of the RFA up until the application submission deadline. Addendums, if needed, will be posted on the CLPPB website.

Application Format

The following items must be submitted in the Application:

Applicant Information (Attachment A) must be completed and returned as the cover page of the application.

Application Narrative (Attachment B) must be no longer than two pages (single-sided, single-spaced) with a 12pt. font size and 1-inch margins on all sides.

The Application Narrative must address the following: 

  • Description of organizational mission, target population, and primary activities
  • Organizational budget and example of other relevant grants currently held
  • Track record in meeting past grant program requirements
  • Organizational Capacity to implement a new Lead Hazard Reduction services program in Orange County

Work Plan (Attachment C)

Budget (Attachment D)  

Application Review Process

Stage One: Administrative and Completeness Screening (Pass/Fail)

Applications will be reviewed for on-time submission and compliance with the Application Format requirements.  Applicants will receive a pass/fail grade for Stage One.  Applicants who do not receive a pass grade in Stage One will not move on to Stage Two.  

Stage Two: Application Scoring (25 points)

Each application will be evaluated and scored according to the scoring criteria by a review committee on a scale of zero to 25 points. To be eligible for funding, an application must receive a score of 20 points or more. However, scoring 20 or more does not guarantee funding or funding at the level requested. CDPH reserves the right to not fund any of the applications received for this RFA. Funding decisions may also be made to ensure:

  • No duplication or overlap of efforts with existing CDPH-funded projects.
  • Alignment with federal funding and programmatic restrictions

The table below describes the maximum point value for each RFA scoring criteria.

Scoring CriteriaPoints Possible
Clearly outlines organizational capacity and ability to meet program requirements. 5
Provides a clear understanding of program requirements. 3
Describes the organization's alignment with Lead Hazard Reduction services. 2
Demonstrates how the organization will ensure effective use of funds.3
Clearly outlines an approach for meeting program goals. 3
Clearly describes how personnel and contractors will be used.3
Budget follows funding restriction guidance, and is complete with reasonable and justified costs.5
Is project sustainable after the grant period? 1
Total Points Possible25

Attachments

Attachment A – Applicant Information

Attachment B – Applicant Narrative

Attachment C – Work Plan

Attachment D – Sample Budget

To receive sample agreement exhibits and Standard Form 213, please email cynthia.armour@cdph.ca.gov.

Contract Award Appeal Procedure

An Eligible Entity (EE) who has submitted an application and was not funded may file an appeal with OA. Appeals must state the reason, law, rule, regulation, or practice that the EE believes has been improperly applied in regard to the evaluation or selection process. There is no appeal process for applications that are submitted late or are incomplete. Appeals shall be limited to the following: a. CDPH CLPPB failed to correctly apply the application review process, the format requirements, or evaluating the applications as specified in the RFA. b. CDPH CLPPB failed to follow the methods for evaluating and scoring the applications as specified in the RFA.

Appeals must be sent by email to neha.sharma@cdph.ca.gov and must be received by December 16, 5 pm PST, 2021. The Branch Chief of CLPPB, or a specified designee, will then come to a decision based on the written appeal letter. The decision of the Chief, or the specified designee, will be the final remedy. Applicants will be notified by email within 15 days of the results of the written appeal letter. CDPH CLPPB reserves the right to award the contract when all appeals have been resolved, withdrawn, or responded to the satisfaction of CDPH CLPPB. 

Contact

RFA application deadline: December 6, 2021, by 5pm Pacific Standard Time. Email applications to Cynthia.Armour@cdph.ca.gov, subject line Application - CLPPB RFA 21-1073. Applications received after the due date/time will not be accepted.

Appendices

Attachment A – Applicant Information

20-XXXXX

Lead Hazard Reduction Program | 2022-2025

​Information Requested
​Applicant Information
Name of Organization

Contact Person (Name and Title)
Topic Area
Amount Requested

Mailing Address, City, State, Zip


Phone Number
Tax ID Number
E-mail Address

If your organization uses a fiscal agent to administer funds please list the agencies name and mailing address here

Physical Address (If different from mailing address)

Organization Mission Statement


Attachment B – Applicant Narrative

Proposal Description

  • Provide a summary of your proposed intervention, the geographic area in which you will implement the intervention, and your target audience. (200 words maximum) 
  • Describe the specific activities, collaborations, and outcomes that will be accomplished by your proposal. (300 words maximum)

Evaluation

  • Describe plans for measuring and evaluating intervention accomplishments. (100 words maximum)

Organizational Capacity

  • Describe the staff (personnel, contractors, and volunteers), their roles, and relevant qualifications that will be responsible for implementing this proposed intervention. (300 words maximum)
  • Describe your organization's experience and alignment with the program goals and activities. (200 words maximum)

Attachment C – Work Plan

Instructions: Insert applicable information as appropriate.  Additional rows may be added if needed. 

Major Objective(s)Major Functions, Tasks, and ActivitiesResponsible PartyTime LinePerformance Measure and/or Deliverables

1)

 

 

1.1  

1.2  

1.3  

1.1  

1.2  

1.3  

2)

2.1  

2.2  

2.3  

  

2.1  

2.2  

2.3  

3)

 

3.1

3.2 

3.3 

 

3.1

3.2

3.3

Attachment D – Sample Budget

Sample Year (1) March 2022 - June 2022

Personnel

FTEEstimated Total HoursRate Per HourBudget
Position Title
   $
Position Title
   $
Position Title


 $
Total Salaries  $
Fringe benefits at X  $
Total Personnel and Fringe Benefits  $
​Operating Expenses
Budget​
​Description of Expense
​$
​Description of Expense
​$
​Total Operating Expenses
​$
​Subcontractor Expenses
​Budget
​Subcontractor Name
​$
​Subcontractor Name
​$
​Total Subcontractor Expense
​$
​Other Costs
Budget​
​Description of Expense
​$
​Description of Expense
​$
​Total Other Costs
​$


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