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california Immunization registry

CAIRlogo-new-197x42 (1).jpgMMR Vaccinations Data Dictionary – Recipient Level View    ​

Last Updated 7/12 /2023

Excel ​

Dataset Name: VW_MMR_RECIPIENT_LHJ

Dataset Description: This is a recipient level view that contains all MMR vaccine dose recipients reported to the California Immunization Registry (CAIR2), including records received from the Healthy Futures Registry (also known as the Regional Immunization Data Exchange or RIDE) via data exchange. RIDE data was incorporated into CAIR November 2022.  The San Diego Immunization Registry was integrated into CAIR2 in April 2022.  ​

Field Definitions​

​Field No.​

​Data Element
​Variable Name
​Data Element Description
​Value Set
​1
​Recipient ID
​RECIP_ID
​Unique ID for this recipient.
​n/a
​2
​Recipient date of birth
​RECIP_DOB
​Recipient's date of birth.
​n/a
​3
​Recipient sex
​RECIP_SEX
​Recipient sex.
HL7 User Defined table 0001 
M (Male) 
F (Female) 
U (Unknown/undifferentiated)
X (Non-Binary)



​4
​Recipient race/ethnicity
​RECIP_RACE_ETH
​Recipient's race/ethnicity.
When ethnicity is marked ‘Hispanic or Latino’ then ‘Latino’, when more than one specified race code (1002-5, 2028-9, 2076-8, 2054-5, 2106-3) is noted then ‘Multiracial’, otherwise first race is noted.
Derived from original ethnicity and race codes:
HL7 User Defined Table 0189
2135-2 (Hispanic or Latino)
2186-5 (Not Hispanic or Latino)
PHC1175 (Prefer not to say)
UNK (Unknown ethnicity)
POL (Unable to report to do policy/law)

HL7 User Defined Table 0005
1002-5 (American Indian or Alaska Native)
2028-9 (Asian)
2076-8 (Native Hawaiian or Other Pacific Islander)
2054-5 (Black or African American)
2106-3 (White)
2131-1 (Other Race)
UNK (Unknown)



​5
​Administration date – dose 1
ADMIN_DATE_1
​First MMR vaccine administration date. ADMIN_DATE_1 = first MMR vaccine administration date of series.
​n/a
​6
​Administration date – dose 2
​ADMIN_DATE_2
​Second MMR vaccine administration date. ADMIN_DATE_2 = second MMR vaccine administration date of series.
​n/a
​7
​Administration date – dose 3
​ADMIN_DATE_3
​Third MMR vaccine administration date (if applicable). ADMIN_DATE_3 = third MMR vaccine administration date of series (if applicable).​
​n/a
​8
​Vaccine product - dose 1
​VACCINE_PRODUCT_1
​The manufacturer name of vaccine received for the first dose of the MMR series. Vaccine_Product_1 = first MMR vaccination given.
​9
​Vaccine product - dose 2
​VACCINE_PRODUCT_2
​The manufacturer name of vaccine received for the second dose of the MMR series. Vaccine_Product_2 = second MMR vaccination given.
​10
​Vaccine product - dose 3
​VACCINE_PRODUCT_3
​The manufacturer name of vaccine received for the third dose of MMR, if applicable. Vaccine_Product_3 = third MMR vaccination given (if applicable).
​11
​CVX - dose 1
​VACCINE_PRODUCT_1_CVX
​The vaccine type that was administered for the first dose of the MMR series. Vaccine_Product_1_cvx = first MMR vaccination given. ​
CVX Codes
​12
​CVX - dose 2
​VACCINE_PRODUCT_2_CVX
​The vaccine type that was administered for the second dose of the MMR series. Vaccine_Product_2_cvx = second MMR vaccination given. 
CVX Codes
​13
​CVX - dose 3
​VACCINE_PRODUCT_3_CVX
​The vaccine type that was administered for the third dose of MMR, if applicable. Vaccine_Product_3_cvx = third MMR vaccination given (if applicable). 
CVX Codes
​14
​Vaccine received - 12-15 Months of Age
​VAX_RECEIVED_12_15_MONTHS
​Received MMR vaccine at age 12-15 months, as recommended by CDC.
​Yes/No
​15
​Vaccine received - 4-6 Years of Age
​VAX_RECEIVED_4_6_YEARS
​Received MMR vaccine at age 4-6 years, as recommended by CDC.
​Yes/No
​16
​Vaccine received - Third dose
​VAX_RECEIVED_THIRD_DOSE
​Received third dose of MMR vaccine.
​Yes/No
​17
​MMR series completed
​MMR_SERIES_COMPLETE
​Two dose MMR vaccination series was completed​
​Yes/No
​18
​MMR series completed per CDC schedule

​MMR_SERIES_COMPLETE_ON_SCHEDULE
​Two dose MMR vaccination series was completed according to CDC recommended schedule 
​Yes/No

19
​Recipient age - at first dose
​AGE_FIRST_MMR
​Recipient age in years when received first MMR vaccine.
​n/a
​20

​Recipient age - at second dose
​AGE_SECOND_MMR
​Recipient age in years when received second MMR vaccine.
​n/a
​21

​Recipient age - at third dose
​AGE_THIRD_MMR
​Recipient age in years if received third MMR vaccine.
​n/a
​22
​Recipient name: first
​RECIP_FIRST_NAME
​Recipient's first name.
​n/a​

23
​Recipient name: middle
​RECIP_MIDDLE_NAME
​Recipient's middle name.
​n/a

24
​Recipient name: last
​RECIP_LAST_NAME
​Recipient's last name.
​n/a
​25
​Recipient age
​RECIP_AGE
​Recipient's age in years as of current date.​
​n/a

26
Recipient address: street​
​RECIP_ADDRESS_STREET
​The street component of the recipient's address.
​n/a
​27

​Recipient address:  street 2
​RECIP_ADDRESS_STREET_2
​The street 2 component of the recipient's address.
​n/a
​28
​Recipient address: city
​RECIP_ADDRESS_CITY
​The city component of the recipient's address
​n/a

29
​Recipient address: state
​RECIP_ADDRESS_STATE
​The state component of the recipient's address
US Postal Service two-character State Codes
​30

​Recipient address: zip code
​RECIP_ADDRESS_ZIP
​The zip code of the recipient's address (5 digit or 10 digits, with hyphen, are acceptable).
​n/a​
​31

​Recipient county name



​RECIP_COUNTY_LABEL
​The county name component of the recipient's address
​Derived from FIPs based on County Code. When RECIP_ADDRESS_COUNTY is null, derived from RECIP_ADDRESS_ZIP. See RECIP_ADDRESS_COUNTY
_NEW




32
​Responsible organization
​RESPONSIBLE_ORG
​The name of the parent organization or health system that originated and is accountable for the content of the record. If an organization has several clinics or facilities, this would be the organization that represents all of the clinics/facilities (the "Administered at location" field is the name of individual physical location).
​n/a

33
​Administration address: county name
​ADMIN_COUNTY_LABEL
​The county component of where the vaccine is being administered/planned to be administered. Exception for mobile clinics. 
​Join with FIPs table based on County_Code to get the county name
​34

​Census tract – recipient address (2020)
​CENSUS_TRACT
​2020 census tract based on recipient address only.
​n/a
​35
​Census tract – recipient address (2010)

​CENSUS_TRACT_10
​2010 census tract based on recipient address only.
​n/a

36
​Census tract – administration address
​CENSUS_TRACT_ADMIN_10
​2010 census tract based on vaccinating provider’s address only.
​n/a​
​37

​Administered at location
​ADMIN_NAME
​The name of the physical clinic or facility that reported the vaccination. In a small practice setting, this could be the same as the responsible organization.
​n/a
​38

​Recipient address: county based on HPI_3_MIXED
​HPI_COUNTY_RCP_MIXED
​The county name of the recipient’s address, derived from HPI_3_MIXED.

39
​HPI 3.0 - census tract
​HPI_3_TRACT
​Healthy Places Index 3.0 score quartile based on the 2010 census tract from the recipient’s address. 
​Healthy Places Index
Locally Defined Value Set:  
1 (HPI Quartile 1) 
2 (HPI Quartile 2) 
3 (HPI Quartile 3) 
4 (HPI Quartile 4) 
Null (no HPI score assigned) 
https://map.healthyplacesindex.org 

​40

​HPI 3.0 – zip
​HPI_3_ZIP
Healthy PIaces Index 3.0 score quartile based on the recipient’s address zip (if null, uses the ZCTA zip from the zip-to-ZCTA crosswalk); if recipient’s address zip is still null, uses the vaccinating provider’s address zip (if provider’s address zip is null, uses the ZCTA from the zip-to-ZCTA crosswalk).
​Healthy Places Index
Locally Defined Value Set:  
1 (HPI Quartile 1) 
2 (HPI Quartile 2) 
3 (HPI Quartile 3) 
4 (HPI Quartile 4) 
Null (no HPI score assigned)
https://map.healthyplacesindex.org  



​41
​HPI 3.0 - mixed
​HPI_3_MIXED
​HPI_3_TRACT; if null, uses HPI_3_ZIP.
​Healthy Places Index
Locally Defined Value Set:  
1 (HPI Quartile 1) 
2 (HPI Quartile 2) 
3 (HPI Quartile 3) 
4 (HPI Quartile 4) 
Null (no HPI score assigned)
https://map.healthyplacesindex.org 








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