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This Guidance is intended to be used for buildings in which business, assembly, or other occupancy or use occurs indoors.
NOTE: On November 30, 2020, the California Division of Occupational Safety and Health (Cal/OSHA) implemented a mandatory emergency temporary standard (ETS) to prevent employee exposure to COVID-19 in California workplaces not covered by the Cal/OSHA Aerosol Transmissible Diseases standard; the ETS was subsequently revised, with the most recent version becoming effective May 5, 2022. Employers must become familiar with and implement all employee protection requirements covered in the ETS. Please see Section 9 of this document identifying the specific provisions of the ETS that pertain to ventilation.
The following guidance supplements the Cal/OSHA ETS by recommending practical steps building operators can take to promote better ventilation, filtration, and air quality in indoor environments for the purpose of reducing the spread of COVID-19. This interim guidance may change as scientific knowledge, experience, community transmission, and other conditions change. Other useful information on building ventilation and related issues is available from the Centers for Disease Control and Prevention (CDC) and Section 10 of this document, Resources.
The recommendations described below come with a range of initial costs and ongoing operating costs, which may affect decisions about which interventions to implement. Always consult with building engineering or maintenance staff prior to making changes to a mechanical ventilation system.
The following protocols are based on experience and principles that have a wide application. This guidance does not supersede any other mandatory requirements. Workplaces must continue to meet the requirements of the Cal/OSHA ETS and all other local and state directives regarding COVID-19.
The guidance is intended for use by non-healthcare organizations, including many types of businesses, companies, offices, restaurants, schools, faith-based organizations, etc. Healthcare facilities, which are expected to have infectious patients, require higher ventilation rates and employ higher filtration in order to ensure sufficient infection control; these requirements are not addressed in this guidance. Note that the recommendations contained in the guidance might not be applicable to your particular building or activity. Be aware that some of the recommendations could result in increased energy bills or increased wear and tear on ventilation system components.
COVID-19 is transmitted from person-to-person and may occur in the following scenarios:
Effective ventilation is one of the most important ways to control small aerosol transmission. However, ventilation and other indoor air quality improvements are an addition to, and not a replacement for, mandatory protections required by the Cal/OSHA ETS and any applicable state or local directives. Individuals at higher risk for severe illness from COVID-19 should exercise more caution regarding the time they spend in indoor environments outside of their home with a respirator when COVID-19 is circulating, especially when transmission levels are high.
Aerosol means solid or liquid particles suspended in a gas (typically air).
Air Changes per Hour (ACH, also called Air Change Rate) approximates how many times the air within a space is replaced each hour. ACH is a calculated value that allows standards, guidelines, and comparisons for ventilation to be made for rooms of different dimensions and which have different ventilation systems.
Using English units, the formula for ACH is:
ACH = (ventilation rate in CFM x 60 minutes/hour) / room volume in cubic feet
Air Cleaners are standalone devices that move air in a room through a filter. Some filters are capable of removing tiny particles, including virus particles and smoke. They are referred to in this document as Portable Air Cleaners (PACs) to differentiate them from filters and other devices in HVAC systems that provide air cleaning.
ASHRAE is the American Society for Heating, Refrigeration, and Air-Conditioning Engineers. Facilities staff, engineers, and health and safety professionals are familiar with this organization and its literature.
CADR, or Clean Air Delivery Rate, measures a Portable Air Cleaner's effectiveness based on room space and the volume of clean air produced per minute. Tested units have three CADR ratings; for COVID-19 purposes the "Smoke" CADR rating should be used.
CFM, or cubic feet per minute, is a measure of air flow into or out of a room.
In order to calculate how many cfm are required to obtain a desired ACH,the formula is:
CFM = (ACH desired) x (room volume in cubic feet) / 60 minutes/hour
Room volume can be calculated by the following formula:
width x length x height to ceiling (all dimensions in feet)
Clean Air, for the purposes of this document, refers both to clean outside supplied air, and also to recirculated indoor supplied air that has been passed through a Portable Air Cleaner (PAC) with an appropriately rated CADR, or through an HVAC system equipped with a Minimum Efficiency Reporting Value (MERV) 13 or greater filter. Note that unfiltered outside air contaminated with wildfire smoke may not qualify as clean air.
Fans are devices that pull or push air in one direction. Fans can be rectangularly shaped for placement in windows or doorways, they may be "pedestal type" for placement anywhere in a room, or they may be attached to ceiling fixtures. Some fans have switches that allow the user to change the direction of airflow of the fan; fans that do not have such switches must be physically turned to change the direction of air.
HEPA Filter refers to a High-Efficiency Particulate Air Filter. This type of air filter is designed to meet a standard of removing at least 99.97% of dust, pollen, mold, bacteria, and any airborne particles with a size of 0.3 micron (µm). They are tested with 0.3 micron-sized particles as a "worst case" scenario, as this particle size penetrates through a filter most easily. Particles that are larger or smaller are trapped with even higher efficiency.
HVAC stands for Heating, Ventilation, and Air Conditioning system. Also referred to as "Mechanical Ventilation" because of the system's use of fans to move air in and out of rooms, typically through ducts and plenums.
Mechanical Ventilation is the active process of supplying air to or removing air from an indoor space by powered equipment such as motor-driven fans and blowers, but not by devices such as wind-driven turbine ventilators and mechanically operated windows.
Outside Air (outdoor air) refers to clean air drawn from outside the building either by natural or mechanical ventilation. Also referred to as "Fresh Air" or for selected applications "Makeup Air."
PACs are Portable Air Cleaners, devices that can be moved within a building or room to provide air cleaning. PACs are generally sold with some form of highly efficient filter such as a HEPA filter. The portability of PACs allows them to be placed where air cleaning will be most beneficial to room occupants.
Natural Ventilation refers to ventilation that is accomplished by opening windows and doors to the outside.
Recirculated Air refers to air that has been drawn from the inside of the building, passed through filters, conditioned, and reintroduced into the building. Unless passed through MERV-13 or greater efficiency filters, recirculated air is not considered when assessing building ventilation for COVID-19 purposes.
Our understanding of the role that the built environment plays in the transmission of COVID-19 is evolving; recent literature has clearly demonstrated small aerosols can be carried well beyond the six (6) foot physical radius and remain suspended in room air where they can be inhaled. With the possible exception of hospitals, healthcare facilities, and research facilities that employ exhaust hoods, existing ventilation requirements, such as those established in the California Building Code and Title 24, were not intended to control exposures to small aerosols of hazardous infectious agents such as COVID-19. Consequently, code compliance should be considered as the baseline, or starting point, in creating more protective environments. Ventilation should be maximized to levels as far above code requirements as is feasible, particularly for areas where people are unmasked (e.g., while eating in restaurants) and/or where there is mixing of people from different households, regardless of mask use.
In general, the greater the number of people in an indoor environment, the greater the need for ventilation with outdoor air, in combination with filtration of the indoor air. Efforts should be focused on providing fresh air ventilation and filtration to the spaces with the highest density of occupants, as well as where occupants may be unmasked. Avoid crowding in areas where outdoor ventilation cannot be increased and respirators or masks are not worn. Other changes that can be considered in buildings with specific ventilation features include:
To help you in improving your building's ventilation, some of the following professionals may be able to assist:
Consider implementing any of the following to improve the supply of outside air into a space, using caution on days with poor air quality:
Consider mechanical ventilation system upgrades or improvements and other steps to 1) increase the delivery of clean air and 2) remove or dilute concentrations of COVID-19 or other contaminants in the building air. The amount of outdoor air brought into the mechanical system should be maximized.
MERV 13 or greater filtration is efficient at capturing airborne viruses and should be the target minimum level of filtration. If the air handling system cannot function with such a high level of filtration, increase the filtration in the equipment to the maximum allowable for the system.
Note that (regardless of COVID-19) CCR Title 8, Section 5142, requires that mechanical ventilation systems be maintained and operated to provide at least the quantity of outdoor air required by the State Building Standards Code, Title 24, Part 2, California Administrative Code, in effect at the time the building permit was issued.
Obtain consultation from experienced HVAC professionals when considering changes to HVAC systems and equipment. Review additional resources at the end of this document for further information on ventilation recommendations for different types of buildings and building readiness for occupancy. Not all steps are applicable for all scenarios.
Portable Air Cleaners (PACs) should be considered in rooms and areas where mechanical and passive ventilation cannot be improved. PACs come in a range of sizes, features, and prices; higher-priced units may not necessarily provide greater improvements to air quality. Depending on the quantity, quality, and condition of existing ventilation, PACs providing 2-5 additional ACH may be needed. Review these key points about effective use of PACs:
On May 5, 2022, Cal/OSHA implemented a revised version of the mandatory emergency temporary standard (ETS) originally implemented on November 30, 2020, to prevent employee exposure to COVID-19 in California workplaces, with the exceptions described in Section 3201(a) in the ETS.
The ETS appears in CCR Title 8 and requires covered employers to establish, implement and maintain an effective, written COVID-19 Prevention Program that includes elements pertaining specifically to ventilation and filtration. Covered employers should consult the Cal/OSHA ETS and relevant Cal/OSHA ETS FAQs for the specific ventilation and filtration requirements contained in these subsections:
Information on major outbreaks can be found in 3205.2.
State of California
Cal/OSHA (Division of Occupational Safety and Health, Department of Industrial Relations) workplace safety regulations
Centers for Disease Control and Prevention
AIHA (formerly the American Industrial Hygiene Association)
American Conference of Governmental Industrial Hygienists
American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE)
Association of Home Appliance Manufacturers
California Air Resources Board (CARB)
Environmental Protection Agency (EPA)
Harvard University School of Public Health and University of Colorado, Boulder School of Engineering
Johns Hopkins Bloomberg School of Public Health Center for Health Security
World Health Organization
Yale University School of Public Health
This Guidance for Ventilation, Filtration, and Air Quality in Indoor Environments was adapted with permission from a similar document prepared by the San Francisco Department of Public Health (SFDPH): SFDPH COVID-19 Information and Guidance
Originally Published on February 26, 2021