HEALTH CARE FACILITY LICENSING AND CERTIFICATION

Adult Day Health Center

Report of Change Application Checklist for Change of Administrator

The following is a list of application forms and supporting documents required for a complete application packet. Failure to include every form or document will delay processing or lead to denial.

Checklist and Instructions - Please submit your documents in this order and save a copy of all submitted documents for your records.

Required Documents for a Change of Administrator

Forms and Supporting Documents	Additional Instructions (Each form listed also has instructions on the form)
Cover Letter	Cover Letter Letter on company letterhead with the following information: License number Facility name and address Facility ID number (if known) Licensee physical address Brief description of request Include end date of prior person in the role and start date for the current person in the role Applicant Contact Information (name, title, phone number, invoice contact email address, applicant contact email address) The Department will use the invoice contact email address to invoice the application fee The Department will use the applicant contact email address to send all application correspondence General Contact Information (name, title, phone number, fax, email address, and alternative contact information) The Department will use this information to contact the facility for day-to-day business Emergency Contact Information (name, phone number, fax, email address, alternate email, and phone number that will receive text messages) The Department will use this information to contact the provider in the event of an emergency using the California Health Alert Network (CAHAN). All information provided must allow CAHAN to contact the provider on a 24/7/365 basis for distribution of health alerts. For additional information: CAHAN (https://www.calhospitalprepare.org/cahan) All Facility Letter Contact Information (name, phone number, fax, and email address) The Department will use this information to send All Facility Letters Facility Contact (Public Use) Information (phone number, fax, email address, and website address) The Department will use this information to store facility contact information for the public Privacy Officer Contact Information (name, title, mailing address, phone number, and email address) The Department will use this information to correspond with the facility's Privacy/Compliance Officer regarding medical breach incidents Signature Tip Search the Cal Health Find database for current staff
Pre-Screened Approval Letter	Pre-Screened Approval Letter Required for Community-Based Adult Services (CBAS) Programs Only This letter is issued by the California Department of Aging and only required for CBAS participants Not required for Program of All-inclusive Care for the Elderly (PACE) Organizations
HS 215A (PDF)	Applicant Individual Information [Title 22 California Code of Regulations (CCR) section 78205(a)(2) and 78415(a)] This form must be completed and signed for the administrator of the facility Tips Section A — List facility name and business address. Select facility type and type of application Section B – List applicant’s legal name, nature of involvement to the facility, date of birth, driver’s license or state-issued identification number and expiration date, social security number Section E — Submit ten years of employment history, indicating employer name and address, the start and end dates of employment, job title. The applicant may submit a resume in lieu of this section. The resume must contain all required information requested in section E Be sure to include every facility where the applicant is a currently an administrator Section F — If answering yes to any question in this section, complete and attach the facility information sheet (section H) Applicant Release — Be sure that applicant signs and dates this section, print name and title
HS 215A - Facility Information Sheet (PDF)	Section H - Facility Information Sheet [22 CCR 78205(a)(2) and 78415] Each individual must complete and submit the Facility Information Sheet for each facility and/or agency with which the individual has a current or past relationship within the last three years. This sheet must also include any facilities licensed by the California Department of Social Services. The following must be completed for each facility and/or agency: Facility name Facility address Facility type Individual’s nature and dates of involvement Entity name, type, and Employer Identification Number (EIN)
Supporting Documents	Resume [22 CCR section 78205(a)(2) and 78415] A resume is required for the administrator
CDPH 5000 (PDF)	Program Flexibility Request [22 CCR sections 78217 and 78415(g)] Submit request if administrator will be responsible for more than three (3) centers
CDPH 325 (PDF)	Criminal Record Clearance Submissions [Health and Safety Code (HSC) section 1575.7] Submit for the administrator
CDPH 322 (PDF)	Transmittal Application for Criminal Background Investigation [HSC section 1575.7] Mail this form to the address indicated on the form only for the new administrator Submit this form to CDPH Criminal Background Section (address is listed on the form).
BCIA 8016 (PDF)	Request for Live Scan [HSC section 1575.7] Mail this form to the address indicated on the form only for the new administrator Note: In addition, submit copy of this form to CDPH Criminal Background Section. Centralized Applications Branch may also request a copy of this form.

Note: Save a copy of all submitted documents for your records.

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