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EDMUND G. BROWN JR.
Governor

State of California—Health and Human Services Agency
California Department of Public Health


ADAP MM 2019-34
December 05, 2019


TO:
ADAP ENROLLMENT WORKERS AND COORDINATORS

SUBJECT:
UPDATED DATA AND INFORMATION SHARING GUIDELINES

​ADAP MANAGEMENT MEMO 2019-34: UPDATED DATA AND INFORMATION SHARING GUIDELINES


​The purpose of this memo is to inform enrollment workers that OA has updated the ADAP data and information sharing guidelines consistent with the most recent applicable state and federal laws to provide for timely sharing of client data, assessment, and treatment information.

The information sharing guidelines and associated flowcharts should be used by the enrollment worker to determine how and under what circumstances they may disclose information to the various entities in a client’s care continuum. There are four different sets of guidance principals, one for each type of enrollment site: 

1) Non-Medical Provider Community Based Organization

2) Health Care Provider

3) Local Public Health Agency/Department

4) Pre-Exposure Prophylaxis Assistance Program (PrEP-AP) PrEP-Only Enrollment Site

Each of the guidance principles contains a table and a diagram. The rows in each table correspond with the flows indicated in its diagram, i.e., table row 1 is the same as diagram flow 1. Further, the tables have footnotes detailing the relevant laws and regulations governing each exchange, which are indicated in both the tables and diagrams. 

The revised information sharing guidelines are now available in the ADAP and PrEP-AP enrollment worker SharePoint site at: https://partners.cdph.ca.gov/sites/ADAPEnrollmentWorkers/_layouts/15/start.aspx (please note the link provided is only accessible by certified enrollment workers with access to the EW SharePoint site).   

Please contact your ADAP or PrEP-AP Advisor if you have any questions regarding the information provided in this memo. 


Thank you, 

Sandra_Robinson_E_Signature

Sandra Robinson, MBA 
Chief, ADAP Branch 
California Department of Public Health
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