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VITAL RECORDS

Delayed Registration of Birth

A Delayed Registration of Birth VS 85 (PDF) form is utilized to register a California birth when:

  • The birth was not registered within the first year
  • A certified copy of the original birth certificate is not obtainable
  • Proper evidence and affidavits supporting the California birth are available (see informational pamphlet for description).


Important Notes:


For further information please see the informational pamphlet for Delayed Registration of Birth (PDF) and checklist.


Supporting Documents

Delayed Registration of Birth applications must be accompanied by documents that support the birth occurred in California.  These supporting documents must show the date the document was established, provide the parent’s name, and the date and place of birth of the child.  Acceptable documents include certified or original copies of the following:

  • Hospital birth records
  • Baptismal certificate or other church records
  • School registration or transcripts
  • Military service records (DD 214 form)
  • Voter registration cards
  • Birth certificate of applicant’s child
  • Marriage certificate of applicant (county or state issued)
  • Newspaper notice of birth (entire page from newspaper, which includes date published and name of newspaper)


Required documentation is determined as follows:

  • If only the applicant is signing, two (2) pieces of documentary evidence must be provided, one (1) of which must show parentage
  • If one of the witnesses to the birth is the physician or other principal attendant, only one piece of documentary evidence is required
  • If there are two (2) witnesses to the birth signing the affidavit, then one (1) piece of documentary evidence is required


Note: A witness to the birth must have been at least five (5) years of age at the time the birth occurred.  If supporting documentation is not available or witnesses to the birth were not at least 5 years of age at the time the birth occurred, then a Court Order Delayed Registration of Birth is required.


Child was born on or after January 1, 1995

If the child was born on or after January 1, 1995, one of the following supporting documents is required to include the name of father/parent not giving birth name on the birth certificate:

  • Photocopy of parent’s marriage – If the parents are married to each other
  • Voluntary Declaration of Parentage (DCSS 0909) form – If the parents are not married to each other
  • Photocopy of parent’s State Registered Domestic Partnership Declaration – If the parents are in a State Registered Domestic Partnership


Sworn Statement

A notarized Sworn Statement is required if a certified authorized copy of the delayed certificate is requested. For explanation of who may receive a certified authorized copy view this link.

Amendment Fees

  • Delayed Registrations of Birth require a twenty-three dollar ($23) registration fee, which includes a certified copy of the birth certificate
  • Additional copies are twenty-five dollars ($25) each


Processing Times

CDPH-VR processing times may occasionally increase as do the volume of requests.

Currently Delayed Registration of Births are processed within six (6) to eight (8) weeks from the date CDPH-VR receives the request.


Helpful Tips

  • Complete all documents in black ink
  • No erasures, alterations or whiteouts are allowed on the VS 85 form
  • This form will become the certified birth certificate


Helpful Links

Informational Pamphlet Delayed Registration of Birth (PDF) and checklist

Delayed Registration of Birth VS 85 (PDF) form

Amendment Sworn Statements (English) (Spanish)


Other Amendment Types

General Birth Amendment

Court Order Name Change

Correcting a Sex Field Error

Sex Change/Reassignment

Adoption

Acknowledgement of Paternity/Parentage

Adjudication of Paternity

Supplemental Name Report

Death/Fetal Death

Marriage


Delayed and Court Order Delayed Vital Event Types

Court Order Delayed Registration of Birth

Court Order Delayed Registration of Marriage

Court Order Delayed Registration of Death

Court Order Delayed Registration of Fetal Death


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