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VITAL RECORDS

Correcting a Sex Field Error on Birth Certificates

A sex field error occurs when hospital or local registrar staff enter the incorrect sex at the time the birth certificate is created, (i.e., female instead of male, or male instead of female).


Note: A sex field error correction is not the same as a sex change.  A sex change/reassignment is defined as changing the sex listed on the person’s birth certificate to female, male, or nonbinary in order to match the person’s sex identity.


An Affidavit to Amend a Record VS 24 (PDF) form must be submitted to CDPH-VR to correct a sex field error.  The reason for correction (field 11 of the VS 24) must state, “To correct hospital error,” or “To correct local registrar error,” dependent upon which entity created the error.


Appropriate Signatures

The VS 24 form must contain the signature of two persons with knowledge of the facts, of which a signature from the entity that made the error at the time the birth certificate was created is required. Please see below for the impact the second signer has in determining how the birth certificate will be amended.

  • To receive a single page replacement birth certificate, a parent/legal guardian or registrant must sign the affidavit (VS 24 form) along with the entity that created the error.  If it is a:
    • Hospital Error: the administrator of the birthing hospital, the administrator’s representative, (i.e., birth clerk), or the attending physician must sign the affidavit
    • Local Registrar Error: the local registrar or a representative of the local registrar must sign the affidavit
  • To receive a multi-page amended certificate, two people with knowledge of the facts, not including the parents/legal guardian or registrant, must sign the affidavit along with the entity that created the error.  If it is a:
    • Hospital Error: the administrator of the birthing hospital, the administrator’s representative, (i.e. birth clerk), or the attending physician must sign the affidavit
    • Local Registrar Error: the local registrar or a representative of the local registrar must sign the affidavit

For further information, please see the informational pamphlet for Correcting a Sex Field Error on Birth Certificates (PDF) and checklist.


Supporting Documents

Supporting documents are used to support the information being amended.  Acceptable documents include copies of the following:

  • Current Birth Certificates
  • Hospital records


Sworn Statement

A notarized Sworn Statement is required if a certified authorized copy of the amended certificate is requested. For explanation of who may receive a certified authorized copy view this link.


Certificate Fees

  • The fee to correct the sex field and receive a one page replacement certificate is twenty-three dollars ($23); however appropriate signatures must be present on the VS 24 form
  • Additional copies are twenty-five dollars ($25) each
  • There is no fee, within the first year of event, for hospitals or local registrar’s to correct clerical errors in the sex field of the birth certificate; however the birth certificate will result in a two-page birth certificate.


Processing Times

CDPH-VR processing times may occasionally increase as do the volume of requests.

Currently Sex Field Error Corrections are processed within six (6) to eight (8) weeks from the date CDPH-VR receives the request.


Helpful Tips

  • Complete all documents in black ink
  • No erasures, alterations or whiteouts are allowed on the VS 24 form
  • With the appropriate signatures, this form will assist in creating a replacement birth certificate  


Helpful Links

Informational Pamphlet Correcting a Sex Field Error on Birth Certificates (PDF) and checklist

Affidavit to Amend a Record VS 24 (PDF) form

Amendment Sworn Statements (English) (Spanish)


Other Amendment Types

General Birth Amendment

Court Order Name Change

Sex Change/Reassignment

Adoption

Acknowledgement of Paternity/Parentage

Adjudication of Paternity

Supplemental Name Report

Death/Fetal Death

Marriage

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