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VITAL RECORDS

Birth Scenarios

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Scenario 1: Changing the Registrant’s Name on Birth Certificate

Scenario 2: Correcting Spelling Error on Birth Certificate

Scenario 3: Adding the Registrant’s Name to Blank Fields on the Birth Certificate

Scenario 4: Correcting the Registrant’s Date of Birth on the Birth Certificate

Scenario 5: Correcting the Sex Field Due to Clerical Error

Scenario 6: Changing the Sex Field to Match the Sex Identity

Scenario 7: Requesting Original Birth Certificate and/or Documents Used to Replace Original Birth Certificate


Changing the Registrant’s Name on Birth Certificate

Scenario 1: The name listed on your birth certificate does not match your current name, resulting in your birth certificate not matching what appears on your passport, driver’s license, or marriage certificate.

Example: Samantha has always used the nickname Sammy, and all her ID’s and marriage certificate list her name as Sammy. How does she change her birth certificate to reflect the name Sammy instead of Samantha?

Requirements: To change registrant’s name on the birth certificate, the following must be submitted to CDPH-VR:

  • Certified copy of a Court Order Name Change 
  • Amendment of Birth Record to Reflect Court Order Change of Name VS 23 (PDF) form
  • Twenty-three dollar ($23) registration fee, which includes one certified copy of the amended certificate
  • Notarized Sworn Statement (to receive an authorized certified copy of the certificate)

More Information: 

  • Court Order Name Change webpage 
  • To request an informational pamphlet, please provide the recipient’s name, mailing address, and the name of the pamphlet, "Amending a Birth Certificate After a Name Change," to the Amendment Section at AMENDVR@cdph.ca.gov or call (916) 445-2684.


Correcting Spelling Error on Birth Certificate

Scenario 2: The name listed on your birth certificate is not spelled correctly, resulting in your birth certificate not matching all your personal documents, (i.e., school records, medical records, vital records, or driver’s license).  

Example: Jeffery has spelled his name with two letter “F”s his entire life, however he recently noticed his birth certificate is only spelled with one “F” (Jefery). How can Jeffery correct the spelling of his name?  

Requirements: To correct spelling errors, the following must be submitted to CDPH-VR:

  • Affidavit to Amend a Record VS 24 (PDF) form 
  • Notarized Sworn Statement (to receive an authorized certified copy of the certificate)
  • Supporting Documentation (CDPH-VR prefers the submission of a document showing the correct spelling of the name)
  • Appropriate fee
    • There is no fee to register the amendment within the first year of birth, however a copy of the amended certificate will not be issued.  If requesting copies of the amended record, the cost is twenty-five dollars ($25) per copy requested.
    • If submitting the amendment one year or more from the date of birth, then there is a twenty-three dollar ($23) registration fee, which includes one certified copy of the amended certificate.  Each additional copy is twenty-five dollars ($25).

More Information:

  • General Birth Amendment webpage
  • To request an informational pamphlet, please provide the recipient’s name, mailing address, and the name of the pamphlet, "Affidavit to Amend a Birth Record," to the Amendment Section at AMENDVR@cdph.ca.gov or call (916) 445-2684.


Adding the Registrant’s Name to Blank Fields on the Birth Certificate

Scenario 3: Your full name is not listed on your birth certificate, resulting in your birth certificate containing blank fields.

Example: While reviewing her birth certificate, Nancy Lianne Smith realizes her middle name was never entered on her birth certificate.  How can Nancy add her middle name to the blank field on her birth certificate?

Requirements: To add a name to a blank field, the following must be submitted to CDPH-VR:

  • Affidavit to Amend a Record VS 24 (PDF) form
  • Notarized Sworn Statement (to receive an authorized certified copy of the certificate)
  • Supporting Documentation (CDPH-VR prefers the submission of a document showing the name used)
  • Appropriate fee 
    • There is no fee to register the amendment within the first year of birth, however a copy of the amended certificate will not be issued.  If requesting copies of the amended record, the cost is twenty-five dollars ($25) per copy requested.
    • If submitting the amendment one year or more from the date of birth, then there is a twenty-three dollar ($23) registration fee, which includes one certified copy of the amended certificate.  Each additional copy is twenty-five dollars ($25).

More Information:

  • General Birth Amendment webpage
  • To request an informational pamphlet, please provide the recipient’s name, mailing address, and the name of the pamphlet, "Affidavit to Amend a Birth Record," to the Amendment Section at AMENDVR@cdph.ca.gov or call (916) 445-2684.


Correcting the Registrant’s Date of Birth on the Birth Certificate

Scenario 4: The date of birth listed on your birth certificate contains a typographical error and does not match your driver’s license, marriage certificate, and souvenir birth certificate the hospital gave to your parents.

Example: Susan reviewed her birth certificate and realized the date of birth listed is one day prior to the date she has used all her life.  How can Susan correct the clerical error on her birth certificate?

Requirements: To correct an error in the date of birth field, the following must be submitted to CDPH-VR:

  • Affidavit to Amend a Record VS 24 (PDF) form with proper signatures (certifying physician or hospital representative)
  • Notarized Sworn Statement (to receive an authorized certified copy of the certificate)
  • Appropriate fee 
    • There is no fee to register the amendment within the first year of birth, however a copy of the amended certificate will not be issued.  If requesting copies of the amended record, the cost is twenty-five dollars ($25) per copy requested.
    • If submitting the amendment one year or more from the date of birth, then there is a twenty-three dollar ($23) registration fee, which includes one certified copy of the amended certificate.  Each additional copy is twenty-five dollars ($25).

    More Information:

    • General Birth Amendment webpage
    • To request an informational pamphlet, please provide the recipient’s name, mailing address, and the name of the pamphlet, "Affidavit to Amend a Birth Record," to the Amendment Section at AMENDVR@cdph.ca.gov or call (916) 445-2684.


    Correcting the Sex Field Due to Clerical Error

    Scenario 5: The incorrect sex was entered on your birth certificate when your birth was registered.

    Example: Joe notices the sex field on his birth certificate lists him as female when it should list male.  How can Joe correct the sex field on his birth certificate?

    Requirements: To correct a clerical error in the sex field, the following must be submitted to CDPH-VR:

    • Affidavit to Amend a Record VS 24 (PDF) form with proper signatures (either the birthing hospital or the local registrar representative, depending on which entity created the birth certificate)
    • Notarized Sworn Statement (to receive an authorized certified copy of the certificate)
    • Twenty-three dollar ($23) registration fee,  which includes one certified copy of the corrected certificate

    More Information:

    • Correcting Sex Field Error webpage
    • Information for correcting a sex field error on a birth certificate is located in the Affidavit to Amend a Birth Record pamphlet.  To request an informational pamphlet, please provide the recipient’s name, mailing address, and the name of the pamphlet, "Affidavit to Amend a Birth Record,” to the Amendment Section at AMENDVR@cdph.ca.gov or call (916) 445-2684.


    Changing the Sex Field to Match the Sex Identity

    Scenario 6: The sex field was completed with the sex assigned at birth, however the birth certificate needs to be changed to match your sex identity.

    Example: Angela’s birth certificate lists his sex as female.  He would like to change the sex listed to match his sex identity.  How can Angela change the sex listed on his birth certificate to match his sex identity?

    Requirements: To change the sex listed on the birth certificate to match the sex identity, the following must be submitted to CDPH-VR:

    • Affidavit to Amend a Record VS 24 (PDF) form with proper self-attestation verbiage and registrant signature
    • Notarized Sworn Statement (to receive an authorized certified copy of the certificate)
    • Twenty-three dollar ($23) registration fee,  which includes one certified copy of the amended certificate

    Note: To change sex field to match sex identity, self-attestation can be utilized.  Self-attestation must include approved language which states “I am amending my birth certificate to match the sex specified on my birth certificate to my sex identity, and not for any fraudulent purposes”.

    More Information:

    • Sex Change/Reassignment webpage
    • Information for correcting or amending a birth certificate after a sex change/reassignment is located in the Affidavit to Amend a Birth Record pamphlet.  To request an informational pamphlet, please provide the recipient’s name, mailing address, and the name of the pamphlet, "Affidavit to Amend a Birth Record,” to the Amendment Section at AMENDVR@cdph.ca.gov or call (916) 445-2684.


    Requesting Original Birth certificate and/or Documents Used to Replace Original Birth Certificate

    Scenario 7: The current birth certificate is not the original certificate registered at birth, and now you need to provide an agency your original birth certificate and/or the documents used to create the replacement certificate.

    Example: Oscar knows he was adopted when he was 15, but now he needs to show the adoption decree to renew his driver’s license. How can Oscar request both his original birth certificate and the adoption decree used to seal and replace his original certificate?

    Requirements: To receive a copy of the original birth certificate and/or the documents used to seal and replace the original birth certificate (i.e., adoption records), the following must be submitted to CDPH-VR:

    • Page one of the Application for a Certified Copy of a Birth Record VS 111 (PDF) form
    • Certified Copy of a Court Order that instructs CDPH on the exact documents CDPH shall issue
    • Twenty-five dollar ($25) fee per copy


    More Information:

    • Information for requesting the original birth certificate and/or documents used to replace the original birth certificate is located in The Adoption Process pamphlet.  To request an informational pamphlet, please provide the recipient’s name, mailing address, and the name of the pamphlet, "The Adoption Process,” to the Amendment Section at AMENDVR@cdph.ca.gov or call (916) 445-2684.
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