Office of AIDS - ARIES Forms
ARIES Forms and Instructions - Page 2
Staff User Forms
In order to allow an agency staff person access to ARIES, the supervisor and staff person must complete the ARIES User Registration Form. The form is designed so the user can type in their information and then print it ready for signatures. Once this form is completed, it should be faxed to the California Department of Public Health, Office of AIDS, Attention: ARIES System Administrator at (916) 449-5858. Additionally, it would be useful to send an e-mail to aries@cdph.ca.gov letting the system administrator know how many staff user forms to expect.
ARIES User Registration Form CDPH 8692 (PDF)
Be sure to indicate which of the ARIES applications the staff person needs access to: ARIES Client (the primary application), ARIES Report/Export (a sophisticated ad-hoc reporting tool), or ARIES Import (to be used only to import non-ARIES data into ARIES).
Most staff with a business need to access ARIES will use the ARIES client application. If this application is checked, then the agency must determine the appropriate User Group Role for each staff person, and indicate this role on each User Registration Form. It is the User Group Role and the permissions associated with each role that determines what screens and data elements that user has authority to view, change, create, and deactivate.
The following documents provide additional instructions on determining the appropriate User Group Role.
Directions for Assigning ARIES User Group Role (PDF)
ARIES Detailed User Group Permissions (PDF)
The permissions for each role (as delineated in the “ARIES Detailed User Group Permissions” file) are not always intuitive. The best approach for assigning a user group is to find a category that most closely matches the staff person’s duties, such as a case manager or receptionist, and simply choose that role. If the default permissions do not meet the business needs of that staff person, permissions can be adjusted accordingly on a case-by-case basis.
ARIES Forms - Page 1
ARIES Forms - Page 3
ARIES Resources