Electronic Licensing Management System (ELMS)
Implemented in spring 2005, the Electronic Licensing Management System (ELMS) is an Intranet application that provides the Licensing and Certification Program (L&C) with a tool to manage the State licensing of over 30 types of health care facilities.
Used by L&C’s management and staff located throughout California, ELMS includes the following functions:
• Maintains health facility’s profile (such as the type of facility, location, ownership, type(s) of services provided, bed capacity, license status, license effective and expiration dates, etc.)
• Captures and tracks the facility’s enforcement penalties (such as the State’s Civil Money Penalty and/or Administrative Penalty)
• Generates license renewal notices
• Maintains and tracks licensing fees
• Forwards accounts receivables and payments information to the Department’s accounting office to update the CalSTARS system
• Captures the licensing application (including initial application, Change of Ownership applications, etc) submitted by the health facility and tracks the application progress
• Provides a variety of reports including facility information reports, account reconciliation reports, enforcement penalty management and payment tracking reports, etc.
In addition to providing L&C management and staff with a system to manage the licensing of health facilities, information captured in ELMS is also shared with internal organizations such as the Emergency Preparedness Office and with external entities such as the Department of Justice (DOJ), Department of Health Care Services (DHCS), University of San Francisco, California Advocates for Nursing Home Reform (CANHR), California Association of Health Facilities (CAHF), etc.